St Mary's FieldsPrimary School

Ensuring that each child reaches their potential and develops an enthusiasm for lifelong learning


Parents' Evening

Dear Parents and Carers


Parents’ Evening Autumn 2022 Online Appointment Booking


I would like to invite you to attend our Parents’ Evening on 11th and 12th October 2022. This is an important evening and provides you with an opportunity to discuss your child’s progress, behaviour, attendance, and any pastoral issues. The school uses an easy to use online appointment booking system. This allows you to choose your own appointment times with teachers and you will receive an email confirming your appointments. Miss Haycock, our school SENDCO will be holding parent’s meeting during the day that are on the SEND register that have not recently had a meeting with her. These can also be booked in the same way. The parents’ meetings will take place in school. Meetings for Nursery and Reception will be held in the Library, years 1 & 2 in the Studio, years 3-6 in the Hall and the appointments with Miss Haycock will be in a room near the school office. The appointments last 10 minutes (20 minutes for SEND). It is extremely important that parents do not arrive late as this could mean that you miss your appointment as it will be a very tight schedule Appointments can be made from Wednesday 28th September and will close on Monday 10th October at 10.50am. Should you wish to make any changes after this date please contact the school office. Please visit to book your appointments. (A short guide on how to add appointments is included with this letter.) Login with the following information: Student’s First Name: Student’s Surname: Students Date of birth: If you do not have access to the internet, please contact the school office who will be happy to add appointments on your behalf. Leicestershire Traded Services will be providing food tasting from the School kitchen on both evenings. There will also be a book fayre.


Yours sincerely

Mrs Helen Nott 



Parents’ Guide for Booking Appointments

Browse to



Step 1: Login

Fill out the details on the page then click the Log In button.

A confirmation of your appointments will be sent to the email address you provide.


Step 2: Select Parents' Evening

Click on the date you wish to book.

Unable to make all of the dates listed? Click I'm unable to attend.


Step 3: Select Booking Mode

Choose Automatic if you'd like the system to suggest the shortest possible appointment schedule based on the times you're available to attend. To pick the times to book with each teacher, choose Manual. Then press Next.

We recommend choosing the automatic booking mode when browsing on a mobile device.


Step 4: Select Availability

Drag the sliders at the top of the screen to indicate the earliest and latest you can attend.


Step 5: Choose Teachers

Select the teachers you’d like to book appointments with. A green tick indicates they’re selected. To de-select, click on their name.


Step 6: Book Appointments (Automatic)

If you chose the automatic booking mode, you'll see provisional appointments which are held for 2 minutes. To keep them, choose Accept at the bottom left.

If it wasn’t possible to book every selected teacher during the times you are able to attend, you can either adjust the teachers you wish to meet with and try again, or switch to manual booking mode.


Step 7: Book Appointments

Click any of the green cells to make an appointment. Blue cells signify where you already have an appointment. Grey cells are unavailable.

To change an appointment, delete the original by hovering over the blue box and clicking Delete. Then choose an alternate time.

You can optionally leave a message for the teacher to say what you’d like to discuss, or raise anything beforehand.

Once you’re finished booking all appointments, at the top of the page in the alert box, press click here to finish the booking process.


Step 8: Finished

All your bookings now appear on the My Bookings page. An email confirmation has been sent and you can also print appointments by pressing Print. Click Subscribe to Calendar to add these and any future bookings to your calendar.

To change your appointments, click on Amend Bookings.