St Mary's FieldsPrimary School

Ensuring that each child reaches their potential and develops an enthusiasm for lifelong learning


Parents Evening Autumn 2023

27 September 2023


Dear Parents and Carers

Parents’ Evening Autumn 2023 Online Appointment Booking

I would like to invite you to attend our Autumn Parents’ Evening. I am pleased to be able to offer face-to-face appointments. This is an important opportunity to meet with your child’s class teacher and provides you with an opportunity to discuss your child’s progress, behaviour, attendance and any pastoral issues.



How long are the appointments?



Rowan. Hawthorn,


10 Minutes with the class teacher

Tuesday 10th & Wednesday 11th October 3.30pm-6.00pm

The Library

1CA, 1NB, 2RM, 2MP,

10 Minutes with the class teacher

Tuesday 10th & Wednesday 11th October 3.30pm-6.00pm

The Studio

3CD, 3RF, 4MG, 4CK, 5SH, 5ST, 6AW

10 Minutes with the class teacher

Tuesday 10th & Wednesday 11th October 2023 3.30pm-6.00pm

The Hall


10 Minutes with the class teacher

Wednesday 11th October 9.00am -6.00pm. Please book a daytime appointment, if you can, to leave the evening slots for those who can’t attend during the day. If you can’t book for Wednesday 11th, please contact the school office.

Please report to the School Office

Chestnut Class

10 Minutes with the class teacher

Tuesday 10th October 9.00am-6.00PM Wednesday 11th October 3.30pm-6.00pm

The Library

Children on the SEND register

20 Minutes with Miss Haycock and class teacher

Monday 9th, Tuesday 10th and Wednesday 11th October 9.00am to 3.00pm

Please report to the School Office


The school uses an easy to use online appointment booking system. This allows you to choose your own appointment times with teachers and you will receive an email confirming your appointments.  


It is extremely important that parents do not arrive late as this could mean that you miss your appointment, as staff will be on a very tight schedule, in order to be able to meet with all the parents of all the pupils. 


Appointments can be made until Monday 9th October at 12 midday (and Friday 6th October at 12 midday for SEND appointments). Should you wish to make any changes after this date please contact the school office.


Please visit to book your appointments. (A short guide on how to add appointments is included with this letter.) Login with the following information:


Student’s First Name:                Student’s Surname:                       Students Date of birth: 


If you do not have access to the internet, please contact the school office who will be happy to add appointments on your behalf.


Yours sincerely




Mrs Helen Nott - Headteacher




Parents’ Guide for Booking Appointments

Browse to



Step 1: Login

Fill out the details on the page then click the Log In button.

A confirmation of your appointments will be sent to the email address you provide.


Step 2: Select Parents' Evening

Click on the date you wish to book.

Unable to make all of the dates listed? Click I'm unable to attend.


Step 3: Select Booking Mode

Choose Automatic if you'd like the system to suggest the shortest possible appointment schedule based on the times you're available to attend. To pick the times to book with each teacher, choose Manual. Then press Next.

We recommend choosing the automatic booking mode when browsing on a mobile device.


Step 4: Select Availability

Drag the sliders at the top of the screen to indicate the earliest and latest you can attend.


Step 5: Choose Teachers

Select the teachers you’d like to book appointments with. A green tick indicates they’re selected. To de-select, click on their name.


Step 6: Book Appointments (Automatic)

If you chose the automatic booking mode, you'll see provisional appointments which are held for 2 minutes. To keep them, choose Accept at the bottom left.

If it wasn’t possible to book every selected teacher during the times you are able to attend, you can either adjust the teachers you wish to meet with and try again, or switch to manual booking mode.


Step 7: Book Appointments

Click any of the green cells to make an appointment. Blue cells signify where you already have an appointment. Grey cells are unavailable.

To change an appointment, delete the original by hovering over the blue box and clicking Delete. Then choose an alternate time.

You can optionally leave a message for the teacher to say what you’d like to discuss, or raise anything beforehand.

Once you’re finished booking all appointments, at the top of the page in the alert box, press click here to finish the booking process.


Step 8: Finished

All your bookings now appear on the My Bookings page. An email confirmation has been sent and you can also print appointments by pressing Print. Click Subscribe to Calendar to add these and any future bookings to your calendar.

To change your appointments, click on Amend Bookings.